Careers at Connect Earth

INTRODUCTION

Connect Earth Ltd. (“We”, “Us”) are committed to protecting and respecting your privacy. This Candidate Privacy Notice (together with any other documents referred to herein) sets out the basis on which the personal data collected from you, or that you provide to Us, will be processed by Us in connection with Our recruitment processes. Please read the following carefully to understand Our views and practices regarding your personal data and how We will treat it.

For the purpose of the General Data Protection Regulation (“GDPR”) ”) and the version of the GDPR retained in UK law (the “UK GDPR”) the Data Controller can be contacted via dataprotection@connect.earth.

Connect Earth Ltd is a "data controller". This means we are responsible for deciding how we hold and use Personal Data about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.

DATA PROTECTION PRINCIPLES

We use Pinpoint, an online application tracking system provided by The Infuse Group, to assist with Our recruitment process. We use Pinpoint to process personal information as a data processor on Our behalf. Pinpoint is only entitled to process your personal data in accordance with Our instructions.

Where you apply for a job opening posted by Us, these Privacy Notice provisions will apply to Our processing of your personal information in addition to Our Privacy Policy which is available on Our Website. https://connect.earth/privacy-policy/

YOUR PERSONAL INFORMATION
INFORMATION WE COLLECT FROM YOU

We collect and process some or all of the following types of information from you:

Information that you provide when you apply for a role. This includes information provided through our Applicant Tracking system, via email, in person or online at interviews and/or by any other method.
In particular, We process personal details such as name, email address, address, telephone number, date of birth (where legally relevant to the role), qualifications, experience, information relating to your employment history, skills experience that you provide to Us, as well as your video in case you conduct your interview using the Video Interview feature.
If you contact Us via Pinpoint, LinkedIn or email, We may keep a record of that correspondence.
A record of your progress through any hiring process that we may conduct, including interview notes, scorecards and practical or written tests.
Equality and Diversity information is also collected but not directly linked to your application. The information that is requested, but is optional and not mandatory, includes, Ethnicity details, Disability details, Gender details, Sexual Orientation, Religion and Marital Status. Connect Earth is committed to being an ethical recruiter and wants to ensure that there are no barriers to entry when working with the company. As such, we ask all applicants to fill out our Equality and Diversity survey when they submit their CV for a role. This data is anonymised by Pinpoint and is only visible to Us as an overview of overall candidate diversity. This information also allows us to provide reasonable adjustments during the interview process if required.

INFORMATION WE COLLECT FROM OTHER SOURCES

Pinpoint provides Us with the facility to link the data you provide to Us, with other publicly available information about you that you have published on the Internet – this may include sources such as LinkedIn and other social media profiles.

We may receive your personal data from a third party who recommends you as a candidate for a specific job opening or for our business more generally. This could be a Recruitment Agent, an employee referral, or through a business connection, as examples. If your information is provided to Us via a Recruitment Agent, they will be required to process your details in line with their Privacy Policy to which you can request access directly through the Recruitment Agent.

USES OF YOUR INFORMATION

LAWFUL BASIS FOR PROCESSING

We rely on legitimate interest as the lawful basis on which We collect and use your personal data. Our legitimate interests are the recruitment of staff for Our business.

PURPOSES OF PROCESSING

We use information held about you in the following ways:

To consider your application in respect of a role for which you have applied;
To consider your application in respect of other roles;
To communicate with you in respect of the recruitment process;
To enhance any information that we receive from you with information obtained from third party data providers;
To find appropriate candidates to fill Our job openings;
To help our service providers (such as Pinpoint and its processors and data providers) improve their services;
To ensure that we are an ethical recruiter and to ensure that there are no barriers to entry when working with the company;
To ensure that We provide reasonable adjustments during the interview process if required; and
To gather your feedback on the recruitment process to help us improve processes in the future.

AUTOMATED DECISION MAKING/PROFILING

We may use Pinpoint’s technology to select appropriate candidates for Us to consider based on criteria expressly identified by us, or typical in relation to the role for which you have applied. Where the process of finding suitable candidates is automatic, it is noted that any decision as to who We will engage to fill the job opening will be made by Our staff. An example of automated decision making would be filtering by candidates who do and do not require sponsorship to work in the UK. For UK based roles We are unable to provide sponsorship as we are not registered to do so at this time. We use automated decision making in a limited capacity to ensure that we are only inviting candidates to interview who have the legal right to work in the country and who meet the minimum requirements of the role.

DISCLOSURE OF YOUR INFORMATION

As set out above, we pass your information to our third party service providers, Pinpoint, who use it only in accordance with our instructions and as otherwise required by law.

Where you have applied to a job opening through another service provider, e.g. a Recruitment Agent, we may disclose data to them in order to process your application and ensure that you are suitably treated throughout the hiring process. The service provider shall be the data controller of this data and shall therefore be responsible for complying with all applicable law in respect of the use of that data following its transfer by Us.

HOW WE STORE YOUR PERSONAL DATA

SECURITY

We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure. Although We will do Our best to protect your personal data, We cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.

WHERE WE STORE YOUR PERSONAL DATA

The data that we collect from you and process using Pinpoint’s Services will be transferred to and stored at one of several datacentre locations in Amsterdam (Netherlands) and may be synchronised to one of several datacentre locations in London (United Kingdom) for backup and redundancy purposes. By submitting your personal data, you agree to this transfer, storing or processing.

HOW LONG WE KEEP YOUR PERSONAL DATA

We retain all candidate data for a period of 12 months from the time of application. Your personal information will be deleted on one of the following occurrences:

Deletion of your personal information by you via the Manage Your Data tool; or
Receipt of a written request by you to us.

YOUR RIGHTS

Under the General Data Protection Regulation you have a number of important rights. In summary, those include rights to:

access to your personal data and to certain other supplementary information that this Privacy Notice is already designed to address;
require us to correct any mistakes in your information which we hold;
request the erasure of personal data concerning you in certain situations;
request access to the personal data concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations;
object at any time to processing of personal data concerning you for direct marketing;
object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
object in certain other situations to our continued processing of your personal data;
otherwise restrict our processing of your personal data in certain circumstances; and
claim compensation for damages caused by our breach of any data protection laws.

If you would like to exercise any of those rights, please either:

utilise the Manage Your Data tool provided; or
contact us using our contact details below, ensuring we have enough information to identify you, proving your identity and address and confirming which information to which your request relates.

HOW TO COMPLAIN

We hope that We can resolve any query or concern you raise about Our use of your information.

The General Data Protection Regulation and the UK GDPR also gives you the right to lodge a complaint with a supervisory authority, in particular (under the GDPR) in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/make-a-complaint or telephone: 0303 123 1113.

CONTACT

All questions, comments and requests regarding this Privacy Notice should be sent to our Data Controller via email: dataprotection@connect.earth